Wikiadmin: Created page with "{{BackTo|Screens_Reference}} == Purchase Order == Purchase Order window allows the procurement team to create and manage orders which once booked will be sent to the external..."

2021-11-18T12:31:36Z

Created page with "{{BackTo|Screens_Reference}} == Purchase Order == Purchase Order window allows the procurement team to create and manage orders which once booked will be sent to the external..."

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{{BackTo|Screens_Reference}}

== Purchase Order ==
Purchase Order window allows the procurement team to create and manage orders which once booked will be sent to the external suppliers.
=== Header ===

Purchase orders can be created and booked in the header section of the purchase order window.
* '''[[Screenshot:Organization#Organization | Organization]]''' : Organizational entity within client
* '''[[Screenshot:Document Type#Document Definition | Transaction Document]]''' : The specific document type which should be used for the document.
* '''Document No.''' : An often automatically generated identifier for all documents.
* '''Order Date''' : The time listed on the order.
* '''[[Screenshot:Business Partner#Business Partner | Business Partner]]''' : Anyone who takes part in daily business operations by acting as a customer, employee, etc.
* '''[[Screenshot:Business Partner#Location/Address | Partner Address]]''' : Identifies the (ship from) address for this Business Partner
* '''[[Screenshot:Warehouse and Storage Bins#Warehouse | Warehouse]]''' : The location where products arrive to or are sent from.
* '''Scheduled Delivery Date''' : The date that a task, process, or action is to be completed or delivered by.
* '''[[Screenshot:Payment Method#Payment Method | Payment Method]]''' : It is the method by which payment is expected to be made or received.
* '''[[Screenshot:Payment Term#Header | Payment Terms]]''' : The setup and timing defined to complete a specified payment.
* '''[[Screenshot:Price List#Price List | Price List]]''' : A catalog of selected items with prices defined generally or for a specific partner.
* '''Document Status''' : The Document Status indicates the status of a document at this time.
* '''Total Gross Amount''' : The final monetary amount (including taxes) charge listed in a document.
* '''Total Net Amount''' : The final sum of all line totals made to a specified document or transaction (not including taxes).
* '''[[Screenshot:Currency#Currency | Currency]]''' : An accepted medium of monetary exchange that may vary across countries.
* '''[[Screenshot:User#User | User/Contact]]''' : An acquaintance to reach for information related to the business partner.
* '''Delivery notes'''
* '''Description''' : A space to write additional related information.
* '''Order Reference''' : A reference or document order number as listed in business partner application.
* '''[[Screenshot:Business Partner#Location/Address | Invoice From]]''' : Bill From Address
* '''[[Screenshot:User#User | Company Agent]]''' : Purchase or Company Agent
* '''[[Screenshot:Incoterm#Incoterms | Incoterms]]'''
* '''INCOTERMS description'''
* '''Print Discount''' : An option to have any discount printed on the invoice.
* '''[[Screenshot:Document Type#Document Definition | Document Type]]''' : A value defining what sequence and process setup are used to handle this document.
* '''Freight Amount''' : The charge amount for a specified shipment.
* '''Delivery Method''' : The desired means of getting requested goods to a business partner.
* '''[[Screenshot:Sales Campaign#Sales Campaign | Sales Campaign]]''' : An advertising effort aimed at increasing sales.
* '''[[Screenshot:Shipping Company#Shipping Company | Shipping Company]]''' : The name of the company making the shipment.
* '''Priority''' : A defined level of importance or precedence.
* '''Charge Amount''' : The amount of a cost or expense incurred during business activity.
* '''Charge''' : A cost or expense incurred during business activity.
* '''[[Screenshot:ABC Activity#Activity | Activity]]''' : A distinct activity defined and used in activity based management.
* '''Freight Cost Rule''' : The calculation method used when charging freight.
* '''[[Screenshot:Organization#Organization | Trx Organization]]''' : The organization which performs or initiates the transaction.
* '''Add Payment''' : Add Payment button.
* '''Process Order''' : Process Order
* '''Copy Lines''' : Browse history of this particular document type for the selected business partner to be able to select lines (products) from these.
* '''Copy from Orders''' : Copy lines from orders
* '''Price includes Tax''' : Tax is included in the price
* '''[[Screenshot:Service Project#Service Project | Project]]''' : Identifier of a project defined within the Project & Service Management module.
* '''[[Screenshot:Cost Center#Cost Center | Cost Center]]''' : Division that adds to the cost of an organization
* '''[[Screenshot:Assets#Assets | Asset]]''' : An item which is owned and exchangeable for cash.
* '''[[Screenshot:User Defined Dimension 1#User Defined Dimension 1 | 1st Dimension]]''' : A display of optional elements that are previously defined for this account combination.
* '''[[Screenshot:User Defined Dimension 2#User Defined Dimension 2 | 2nd Dimension]]''' : A display of optional elements that are previously defined for this account combination.
* '''Create Lines'''
* '''Self-Service''' : Self-Service allows users to enter data or update their data. The flag indicates, that this record was entered or created via Self-Service or that the user can change it via the Self-Service functionality.
* '''Selected'''
* '''Sales Transaction''' : An indication that a transfer of goods and money between business partners is occurring.
* '''Re-invoice''' : An indication that a transaction may be invoiced to a business partner.
* '''Purchase Order''' : A unique and often automatically generated identifier for a purchase order.
* '''Processed''' : A confirmation that the associated documents or requests are processed.
* '''Process Order''' : Process Order
* '''Print''' : A reference stating whether or not the document has been printed at any time in the past.
* '''Posted''' : An accounting status button that indicates if the transaction has already been posted to the general ledger or not.
* '''Invoice Terms''' : Frequency and method of invoicing
* '''Form of Payment''' : The method used for payment of this transaction.
* '''[[Screenshot:Business Partner#Business Partner | Drop Ship Partner]]''' : Business Partner for Drop Shipment
* '''[[Screenshot:Business Partner#Location/Address | Drop Ship Location]]''' : Business Partner Shipment Location for Drop Shipment
* '''[[Screenshot:User#User | Drop Ship Contact]]''' : Business Partner Contact for Drop Shipment
* '''Delivery Terms''' : A definition stating when a specific delivery will occur.
* '''[[Screenshot:Business Partner#Location/Address | Delivery Location]]''' : The specific place or address an order will be shipped to or carried out from.
* '''Delivered'''
* '''Date printed''' : Date the document was printed.
* '''[[Screenshot:Client#Client | Client]]''' : Client for this installation.
* '''Active''' : A flag indicating whether this record is available for use or de-activated.
* '''Accounting Date''' : The date this transaction is recorded for in the general ledger.
=== Lines ===

Once the purchase order header has been properly filled in and saved, each purchase order line can be created in this tab.
* '''Line No.''' : A line stating the position of this request in the document.
* '''[[Screenshot:Product#Product | Product]]''' : An item produced by a process.
* '''Operative Quantity''' : The number of a certain item involved in the transaction, according to the defined Operative UOM.
* '''[[Screenshot:Unit of Measure#Unit of Measure | Alternative UOM]]''' : A non monetary unit of measure.
* '''Ordered Quantity''' : The number of an item involved in a transaction, given in standard units. It is used to determine price per unit.
* '''[[Screenshot:Unit of Measure#Unit of Measure | UOM]]''' : A non monetary unit of measure.
* '''Attribute Set Value''' : An attribute associated with a product as part of an attribute set.
* '''Net Unit Price''' : The price that will be paid for a specified item.
* '''Gross Unit Price''' : Price inclusive of taxes
* '''Line Net Amount''' : The final amount of a specified line, based only on quantities and prices.
* '''Line Gross Amount''' : Gross Amount for a line
* '''[[Screenshot:Tax Rate#Tax | Tax]]''' : The percentage of money requested by the government for this specified product or transaction.
* '''Net List Price''' : The official net price of a product in a specified currency.
* '''Gross List Price'''
* '''Discount %''' : The proportional discount given to an item, without respect to any previously defined discounts.
* '''Description''' : A space to write additional related information.
* '''Alternate Taxable Amount''' : The total sum on which taxes are added.
* '''Edit Line Net Amount''' : A flag used to allow the end-user to edit Line Net Amount field.
* '''Cancel Promotions''' : Used to activate or deactive promotions for each line
* '''Base Net Unit Price'''
* '''Base Gross Unit Price'''
* '''[[Screenshot:Warehouse and Storage Bins#Warehouse | Warehouse]]''' : The location where products arrive to or are sent from.
* '''Reserved Quantity''' : Reserved Quantity
* '''Delivered Quantity''' : Delivered Quantity
* '''Invoiced Quantity''' : The total number of a product included in an invoice to a business partner.
* '''[[Screenshot:Shipping Company#Shipping Company | Shipping Company]]''' : The name of the company making the shipment.
* '''Order Date''' : The time listed on the order.
* '''Scheduled Delivery Date''' : The date that a task, process, or action is to be completed or delivered by.
* '''[[Screenshot:Business Partner#Business Partner | Business Partner]]''' : Anyone who takes part in daily business operations by acting as a customer, employee, etc.
* '''Freight Amount''' : The charge amount for a specified shipment.
* '''[[Screenshot:Business Partner#Location/Address | Partner Address]]''' : Identifies the (ship from) address for this Business Partner
* '''Order Quantity''' : The number of a certain item involved in the transaction, shown in units which differ from the standard UOM.
* '''Order UOM''' : The unit of measure being used for the request.
* '''Manage Prereservation'''
* '''[[Screenshot:Organization#Organization | Organization]]''' : Organizational entity within client
* '''[[Screenshot:Service Project#Service Project | Project]]''' : Identifier of a project defined within the Project & Service Management module.
* '''[[Screenshot:Cost Center#Cost Center | Cost Center]]''' : Division that adds to the cost of an organization
* '''[[Screenshot:Assets#Assets | Asset]]''' : An item which is owned and exchangeable for cash.
* '''[[Screenshot:User Defined Dimension 1#User Defined Dimension 1 | 1st Dimension]]''' : A display of optional elements that are previously defined for this account combination.
* '''[[Screenshot:User Defined Dimension 2#User Defined Dimension 2 | 2nd Dimension]]''' : A display of optional elements that are previously defined for this account combination.
* '''Explode'''
* '''[[Screenshot:Sales Order#Lines | BOM_Parent_ID]]'''
* '''[[Screenshot:Warehouse Rules#Rule | Warehouse Rule]]'''
* '''[[Screenshot:Resource#Assignment | Resource Assignment]]''' : The ID identifies a unique record
* '''Purchase Order Line''' : A unique and often automatically generated identifier for a purchase order line.
* '''[[Screenshot:Sales Order#Header | Purchase Order]]''' : A unique and often automatically generated identifier for a purchase order.
* '''[[Screenshot:Discounts and Promotions#Discounts and Promotions | Promotion/Discount]]''' : The ability to raise or lower prices.
* '''Price Limit''' : The lowest net price a specified item may be sold for.
* '''Invoice Date''' : The time listed on the invoice.
* '''Direct shipment''' : Ship direct from Vendor to Customer
* '''Description Only''' : if true, the line is just description and no transaction
* '''Date Delivered''' : Date when the product was delivered
* '''[[Screenshot:Currency#Currency | Currency]]''' : An accepted medium of monetary exchange that may vary across countries.
* '''[[Screenshot:Client#Client | Client]]''' : Client for this installation.
* '''[[Screenshot:Sales Order#Basic Discounts | C_Order_Discount_ID]]'''
* '''Active''' : A flag indicating whether this record is available for use or de-activated.
=== Discounts and Promotions ===

View applied Discounts and Promotions for each line.
* '''Line No.''' : A line stating the position of this request in the document.
* '''[[Screenshot:Discounts and Promotions#Discounts and Promotions | Promotion/Discount]]''' : The ability to raise or lower prices.
* '''Base Gross Unit Price'''
* '''Base Net Unit Price'''
* '''Discount per Unit'''
* '''Total Amount''' : Total Amount
* '''Displayed Total Amount'''
* '''[[Screenshot:Sales Order#Lines | Purchase Order Line]]''' : A unique and often automatically generated identifier for a purchase order line.
* '''[[Screenshot:Organization#Organization | Organization]]''' : Organizational entity within client
* '''[[Screenshot:Client#Client | Client]]''' : Client for this installation.
* '''C_Orderline_Offer_ID'''
* '''Active''' : A flag indicating whether this record is available for use or de-activated.
=== Line Tax ===

For each purchase order line, Openbravo automatically populates the line tax related information in this tab.

* '''Line No.''' : A line stating the position of this request in the document.
* '''[[Screenshot:Tax Rate#Tax | Tax]]''' : The percentage of money requested by the government for this specified product or transaction.
* '''Taxable Amount''' : The total sum on which taxes are added.
* '''Tax Amount''' : The total sum of money requested by the government of the specified transaction.
* '''[[Screenshot:Sales Order#Lines | Purchase Order Line]]''' : A unique and often automatically generated identifier for a purchase order line.
* '''[[Screenshot:Sales Order#Header | Purchase Order]]''' : A unique and often automatically generated identifier for a purchase order.
* '''[[Screenshot:Organization#Organization | Organization]]''' : Organizational entity within client
* '''Order Line Tax''' : A unique and often automatically generated identifier for a sales order line tax.
* '''[[Screenshot:Client#Client | Client]]''' : Client for this installation.
* '''Active''' : A flag indicating whether this record is available for use or de-activated.
=== Prereserved Qty ===

Relation of Reservations where the Purchase Order line has been used as prereservation.
* '''[[Screenshot:Stock Reservation#Reservation | Stock Reservation]]'''
* '''[[Screenshot:Business Partner#Business Partner | Customer]]''' : Anyone who takes part in daily business operations by acting as a customer, employee, etc.
* '''[[Screenshot:Warehouse and Storage Bins#Storage Bin | Storage Bin]]''' : A set of coordinates (x, y, z) which help locate an item in a warehouse.
* '''Attribute Set Value''' : An attribute associated with a product as part of an attribute set.
* '''Allocated'''
* '''Quantity''' : The number of a certain item.
* '''Released'''
* '''Reservation Stock'''
* '''[[Screenshot:Sales Order#Lines | Purchase Order Line]]''' : A unique and often automatically generated identifier for a purchase order line.
* '''[[Screenshot:Organization#Organization | Organization]]''' : Organizational entity within client
* '''[[Screenshot:Client#Client | Client]]''' : Client for this installation.
* '''Active''' : A flag indicating whether this record is available for use or de-activated.
=== Accounting dimension ===

Accounting Dimension
* '''Active''' : A flag indicating whether this record is available for use or de-activated.
* '''[[Screenshot:Sales Order#Lines | Purchase Order Line]]''' : A unique and often automatically generated identifier for a purchase order line.
* '''Amount''' : A monetary sum of two or more quantities.
* '''[[Screenshot:Organization#Organization | Organization]]''' : Organizational entity within client
* '''[[Screenshot:Business Partner#Business Partner | Business Partner]]''' : Anyone who takes part in daily business operations by acting as a customer, employee, etc.
* '''[[Screenshot:Product#Product | Product]]''' : An item produced by a process.
* '''[[Screenshot:Service Project#Service Project | Project]]''' : Identifier of a project defined within the Project & Service Management module.
* '''[[Screenshot:Cost Center#Cost Center | Cost Center]]''' : Division that adds to the cost of an organization
* '''[[Screenshot:Assets#Assets | Asset]]''' : An item which is owned and exchangeable for cash.
* '''[[Screenshot:ABC Activity#Activity | Activity]]''' : A distinct activity defined and used in activity based management.
* '''[[Screenshot:Sales Campaign#Sales Campaign | Sales Campaign]]''' : An advertising effort aimed at increasing sales.
* '''[[Screenshot:User Defined Dimension 1#User Defined Dimension 1 | 1st Dimension]]''' : A display of optional elements that are previously defined for this account combination.
* '''[[Screenshot:User Defined Dimension 2#User Defined Dimension 2 | 2nd Dimension]]''' : A display of optional elements that are previously defined for this account combination.
* '''[[Screenshot:Client#Client | Client]]''' : Client for this installation.
* '''C_Orderline_Acctdimension_ID'''
=== Tax ===

Summarized purchase order tax related information is shown in this tab.
* '''Line No.''' : A line stating the position of this request in the document.
* '''[[Screenshot:Tax Rate#Tax | Tax]]''' : The percentage of money requested by the government for this specified product or transaction.
* '''Tax Amount''' : The total sum of money requested by the government of the specified transaction.
* '''Taxable Amount''' : The total sum on which taxes are added.
* '''[[Screenshot:Sales Order#Header | Purchase Order]]''' : A unique and often automatically generated identifier for a purchase order.
* '''[[Screenshot:Organization#Organization | Organization]]''' : Organizational entity within client
* '''Order Tax'''
* '''[[Screenshot:Client#Client | Client]]''' : Client for this installation.
* '''Active''' : A flag indicating whether this record is available for use or de-activated.
=== Basic Discounts ===

Lists information about discounts automatically applied based on the supplier configuration and / or manually entered for the purchase order.
* '''Line No.''' : A line stating the position of this request in the document.
* '''[[Screenshot:Basic Discount#Basic Discount | Basic Discount]]''' : The percentage price reduction based on the list price.
* '''Cascade''' : Any additional discount built upon the remaining total after applying previous discounts.
* '''Active''' : A flag indicating whether this record is available for use or de-activated.
* '''[[Screenshot:Sales Order#Header | Purchase Order]]''' : A unique and often automatically generated identifier for a purchase order.
* '''[[Screenshot:Organization#Organization | Organization]]''' : Organizational entity within client
* '''[[Screenshot:Client#Client | Client]]''' : Client for this installation.
* '''C_Order_Discount_ID'''
=== Payment Plan ===

Shows the total amount expected to be paid upon order booking as well as the amount/s pre-paid or paid against the invoice/s for the order.
* '''Due Date''' : The date when a specified request must be carried out by.
* '''[[Screenshot:Payment Method#Payment Method | Payment Method]]''' : It is the method by which payment is expected to be made or received.
* '''Expected Amount''' : Expected Amount
* '''Paid''' : Paid
* '''Outstanding'''
* '''Last Payment Date''' : Last Payment Date
* '''Number of Payments'''
* '''[[Screenshot:Currency#Currency | Currency]]''' : An accepted medium of monetary exchange that may vary across countries.
* '''[[Screenshot:Sales Order#Header | Purchase Order]]''' : A unique and often automatically generated identifier for a purchase order.
* '''[[Screenshot:Organization#Organization | Organization]]''' : Organizational entity within client
* '''Order Payment Out Plan''' : Set of payments out planned to be collected/paid for an order
* '''[[Screenshot:Sales Invoice#Header | Invoice]]''' : A document listing products, quantities and prices, payment terms, etc.
* '''[[Screenshot:Client#Client | Client]]''' : Client for this installation.
* '''Active''' : A flag indicating whether this record is available for use or de-activated.
=== Payment Details ===

Displays the details of the payments (pre-payments or regular payments) made for the order or for the invoice/s of the order.
* '''[[Screenshot:Payment In#Header | Payment Out]]''' : Payment Out event
* '''Payment Date'''
* '''Due Date''' : The date when a specified request must be carried out by.
* '''[[Screenshot:Payment Method#Payment Method | Payment Method]]''' : It is the method by which payment is expected to be made or received.
* '''[[Screenshot:Financial Account#Account | Financial Account]]''' : Financial account used to deposit / withdrawal money such as bank accounts or petty cash
* '''Expected Amount''' : Expected Amount
* '''Paid Amount'''
* '''Write-off Amount''' : A monetary sum that can be deducted from tax obligations.
* '''[[Screenshot:Currency#Currency | Currency]]''' : An accepted medium of monetary exchange that may vary across countries.
* '''Expected (Account Currency)''' : Expected amount in the financial account currency
* '''Paid (Account Currency)''' : Amount paid in financial account currency
* '''Exchange Rate''' : Exchange rate used to convert payment to financial account currency
* '''Payment No.''' : Payment Number
* '''[[Screenshot:Currency#Currency | Finacc_Currency_ID]]''' : The currency of the financial account that payment is associated with
* '''Canceled'''
* '''Status''' : A defined state or position of a payment.
* '''Payment Detail'''
* '''[[Screenshot:Organization#Organization | Organization]]''' : Organizational entity within client
* '''[[Screenshot:Sales Order#Payment Plan | Order Payment Out Plan]]''' : Set of payments out planned to be collected/paid for an order
* '''Order No.''' : Order Number
* '''Invoice No.'''
* '''Invoice Amount''' : The monetary sum that is invoiced for a specified item or service.
* '''[[Screenshot:Client#Client | Client]]''' : Client for this installation.
* '''[[Screenshot:Business Partner#Business Partner | Business Partner]]''' : Anyone who takes part in daily business operations by acting as a customer, employee, etc.
* '''Active''' : A flag indicating whether this record is available for use or de-activated.
=== Payment ===

Create an obligation for accounting to pay for all or part of your purchase order amount in advance.
* '''[[Screenshot:Settlement#Settlement | Settlement Cancelled]]''' : The settlement used to cancel the corresponding payment.
* '''Form of Payment''' : The method used for payment of this transaction.
* '''Due Date''' : The date when a specified request must be carried out by.
* '''[[Screenshot:Business Partner#Business Partner | Business Partner]]''' : Anyone who takes part in daily business operations by acting as a customer, employee, etc.
* '''Description''' : A space to write additional related information.
* '''[[Screenshot:Cashbook#Cashbook | Cashbook]]''' : A document used to manage all cash transactions.
* '''[[Screenshot:Cash Journal#Lines | Cash Journal Line]]''' : A statement displaying one transaction in the cash journal.
* '''[[Screenshot:Bank#Bank Account | Bank Account]]''' : A monetary account of funds held in a recognized banking institution.
* '''[[Screenshot:Bank Statement#Lines | Bank Statement Line]]''' : A statement displaying one transaction in the bank statement.
* '''Amount''' : A monetary total.
* '''[[Screenshot:Currency#Currency | Currency]]''' : An accepted medium of monetary exchange that may vary across countries.
* '''Write-off Amount''' : A monetary sum that can be deducted from tax obligations.
* '''Initial Status''' : Status of a payment upon creation.
* '''[[Screenshot:Service Project#Service Project | Project]]''' : Identifier of a project defined within the Project & Service Management module.
* '''Receipt''' : Indicates a sales or purchase transaction.
* '''Payment Complete''' : A confirmation stating whether the request has been closed through a monetary transaction.
* '''Valid''' : A confirmation that something is correct.
* '''[[Screenshot:Sales Order#Header | Purchase Order]]''' : A unique and often automatically generated identifier for a purchase order.
* '''Payment''' : A obligation to pay or a right to collect for a specified item or service.
* '''[[Screenshot:Organization#Organization | Organization]]''' : Organizational entity within client
* '''Manual''' : A task or process completed directly by the user, not automatically by the application.
* '''Is Automatic Generated''' : It is automatically generated
* '''[[Screenshot:Sales Invoice#Header | Invoice]]''' : A document listing products, quantities and prices, payment terms, etc.
* '''Generate_Processed''' : Generate Processed
* '''[[Screenshot:Client#Client | Client]]''' : Client for this installation.
* '''Change Debt Payment''' : Take this Debt/Payment out of the settlement
* '''Cancel processed''' : Cancel processed
* '''[[Screenshot:Settlement#Settlement | C_Settlement_Generate_ID]]''' : Settlement generate
* '''Active''' : A flag indicating whether this record is available for use or de-activated.

{{BackTo|Screens_Reference}}

[[Category:User_Guide]]

[[Category:Generated_Doc]]

Screenshot:Purchase Order - Revision history

Wikiadmin: /* Lines */

Wikiadmin: /* Discounts and Promotions */

Wikiadmin: Created page with "{{BackTo|Screens_Reference}} == Purchase Order == Purchase Order window allows the procurement team to create and manage orders which once booked will be sent to the external..."

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 * '''[[Screenshot:Client#Client | Client]]''' : Client for this installation.
 * '''[[Screenshot:Sales Order#Basic Discounts | C_Order_Discount_ID]]'''
 * '''Active''' : A flag indicating whether this record is available for use or de-activated.
 === Discounts and Promotions ===

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 * '''[[Screenshot:Client#Client | Client]]''' : Client for this installation.
 * '''C_Orderline_Offer_ID'''
 * '''Active''' : A flag indicating whether this record is available for use or de-activated.
 === Line Tax ===